UCF College of Medicine maintains and updates its websites on a regular basis, but it does not represent, guarantee, or warrant that all information provided is accurate, complete, current or suitable for every user’s purposes. UCF College of Medicine disclaims any and all liability for claims or damages that may result from using its websites or information contained in them, including any websites maintained by third parties and linked to or from UCF College of Medicine websites. A link from a UCF College of Medicine to an external website in no way implies authorization or endorsement of that website by the college.
UCF College of Medicine adheres to the appropriate UCF, State of Florida, and federal guidelines regarding collection, use and retention of personal information.
Collection of Personal Information
When visiting UCF College of Medicine websites, you can engage in many activities without providing any personal information. In connection with other activities, such as email lists or newsletter subscriptions, RSVP, or utilizing online services, we may ask you to provide certain information about yourself by filling out and submitting a form. It is optional for you to engage in these activities. If you choose to engage in these activities, however, we may ask that you provide certain personal information (as well as certain non-personal information that may be tied to personal information), such as your first and last name, mailing address (including ZIP code), e-mail address, telephone and fax numbers, or other contact information. When giving to the college, paying fees or ordering products and services online, you may be asked to provide a credit card number and billing and shipping information.
Depending upon the activity, some of the information that we ask you to provide is identified as mandatory and some as voluntary. If you do not provide the mandatory data with respect to a particular activity, you will not be able to engage in that activity. If during or after visiting a UCF College of Medicine website you choose to share some personal information with us via email or by filling out an electronic form, we will use the information only for authorized purposes. However, some of the information may be saved for a designated period of time to comply with the State of Florida’s archiving policies.
Collection of Technical Information
When you use the UCF College of Medicine websites, we may also collect certain technical information about your computer to facilitate, evaluate and verify your use of the websites and web applications to improve the quality of our web services. UCF College of Medicine uses analytics and log analysis tools to create summary statistics to assess what information is of most interest, identify traffic patterns, determine technical design specifications and identify system performance or problem areas. The following information may be collected for this analysis, including, but not limited to browser type, operating system, referring or exit web pages, click patterns, IP address of your computer, etc.
If upon login to a website or web application, you expressly provide consent for the site or application to “remember” you, a unique identifier can be stored on a persistent cookie on your computer and linked to your Registration Information. Most browsers are initially set to accept cookies and most other services that use similar technology are typically initially activated to collect data. You can set your browser to notify you when you receive a cookie, giving you the chance to decide whether or not to accept it.
Entities Collecting Personal Information
Personal information on UCF College of Medicine websites is collected by UCF College of Medicine Web Services and IT Services that are responsible for these sites.
How We Use the Information
By using this site and the products and services, you agree and acknowledge that personal information collected through UCF College of Medicine websites and applications may be securely stored, analyzed and processed by the College. Some of the information may be saved for a designated period of time to comply with the State of Florida’s Public Records Act and archiving policies.
You also acknowledge that in case of certain activities, the collection, transfer, storage and processing of your information may be undertaken by trusted third party vendors or agents of UCF College of Medicine such as credit card processors, web hosting providers, email service providers, communication services and web analytic providers to help provide certain functions and services. Such third parties are bound not to use your personal information for their own purposes or provide it to any third parties.
Protection of Your Information
The personal information that you provide in connection with registering yourself as a user of UCF College of Medicine websites and applications or when accounts are created by UCF College of Medicine staff on your behalf is classified as Registration Information.
Registration Information is protected in several ways. Access to Registration Information is available through a unique username and password. Registration Information resides on secure servers that only selected UCF College of Medicine personnel and contractors have access to via password. UCF College of Medicine encrypts all sensitive data, does not store social security or financial information and strives to prevent unauthorized parties from viewing such information.
Personal information that you provide that does not constitute Registration Information also resides on secured servers and is accessible only to selected UCF College of Medicine personnel and contractors.
Your Choices with Respect to Personal Information
UCF College of Medicine appreciates the importance of responsible use of information collected on the web. We respect your legal rights regarding access to, and correction and deletion of your personal information and will use the information only for the purposes authorized.
If you have opted to receive email communications from websites linked to from UCF College of Medicine websites and later wish to discontinue receipt of these emails, please contact those third parties directly to update your preferences. If you have opted to register with or procure membership from websites linked to from UCF College of Medicine websites and later wish to discontinue such registration or membership, please contact those third parties directly to update your preferences.
If you are a UCF student and would like to remove or prevent your limited personal information from being published to UCF College of Medicine public websites, your information can be suppressed by following the directions provided in the Student Information section of this policy.
Updating Personal Information and Privacy Preferences
You have the right to access, correct and delete inaccuracies in your personal information and privacy preferences at any time. With respect to newsletters, mailing lists or group/friends list registration information, this may be accomplished by using unsubscribe options in the relevant websites or clicking the unsubscribe link in the emails and newsletters you receive from us.
You may also access and correct your personal information and privacy preferences (such as whether you wish to receive our email communications) by contacting UCF College of Medicine Web Services at firstname.lastname@example.org.
Please include your name, address and/or email address when you contact us as well as indicate with as much detail as possible the location on UCF College of Medicine website or otherwise where you provided your personal information.
Under current Florida and federal law, limited personal student information – Directory Information – can be made available on UCF College of Medicine websites consistent with UCF policy on the release of directory information.
To suppress the display of your Directory Information throughout UCF, including UCF College of Medicine websites, you must fill out Directory Disclosure/Release Authorization Form and submit it to the College of Medicine Registrar’s Office.
Community Sites, Blogs, and Forums
Please note that any information you post to public community sites, bulletin boards, blogs, chat rooms, wikis, etc. is available to all persons accessing these websites. The information you share, including your email address, may then be available to anyone accessing these sites and may be read, collected, or used by others for any purpose, including sending you unsolicited messages.
UCF College of Medicine is not responsible for any information you elect to post to these websites or the use of such information. If you do not wish for your personal information to be posted or distributed in this manner, you should not participate in public community sites, bulletin boards, blogs, chat rooms, wikis, etc.
Web Privacy Complaints
Last updated October 4, 2010